Risk Management for Travel Abroad

★For international students, the instructions mainly refer to traveling to a third country (a country other than Japan and your own country of origin).

Risk management basics for traveling abroad: Your safety is your reponsibility.

Remember that your safety management, health management and other responsibility when confronted with unexpected troubles abroad will mostly be on you. Please read the Study Abroad Safety Guide below and have a safe and fruitful student life abroad.


Overseas Travel Criteria

TUAT has established overseas travel criteria as set forth based on “Overseas Travel Advice and Warning” issued by Ministry of Foreign Affairs.

Risk Category 
Category Description TUAT Oversea Travel Criteria 
 Level 1: Exercise caution
 Stay alert to the security situation. Overseas travel may be carried out or maintained with travel warnings.
 Level 2: Avoid Non-essential travel
 Avoid non-essential travel. Stay alert to the security situation. Take appropriate safety measures.
 Overseas travel shall be cancelled or postponed. Those staying overseas shall be instructed to return to Japan.
 Level 3: Avoid all travel
 Avoid all travel regardless of purpose. Consider the possibility of evacuation.
 Overseas travel should be cancelled and those staying abroad should be instructed to return to Japan Immediately.
 Level 4: Evacuate & Avoid all travel
 Evacuate immediately. Avoid all travel regardless of purpose.
 Overseas travel should be cancelled and those staying abroad should be instructed to return to Japan Immediately.

★In addition to above, overseas travel shall be cancelled/postponed etc. when cancellation/postpone etc. is judged appropriate by TUAT.

Before traveling abroad

Gather information of your travel destination

Gather information on the social situation of your travel destination such as security information, trends and modus operandi of local crimes, sanitary conditions, diseases and medical information, manners and customs, local laws, etc.

International Travel Insurance “Futai Kaigaku”

Details can be accessed from here.

Contact list

Prepare a contact list in case you face loss/theft of valuables or other emergencies; make sure to include the contacts of the local embassy or consulate of your country, local police, credit card, airline company, insurance company, TUAT emergency contacts, etc.

Valuables Management

Prepare for eventual losses and theft and take a copy of your passport, credit card, air tickets, travelers check (T/C), travel insurance number, etc. in advance. Carry originals and copies separately.

Health Management

Those who have a chronic disease must prepare a medical report in English or in the local language in advance and carry necessary medicines.

During the trip abroad until the return to Japan

Emergency contacts

In case you face a serious issue or emergency situation during your trip abroad, make sure to reach your emergency contact network to report and advise:

  • Japan IR&C Emergency Operation Center (Risk Management Company that TUAT has a contract with): 24-hour international toll free number → TUAT’s International Affairs Office will handle you the respective numbers for your country of destination after you have bought your own insurance
  • Supervisors, program coordinators and offices in charge at TUAT
  • Professor in charge at host university, section in charge of international students
  • Local embassy and consulates of your country (in case you are traveling to a third country)
  • Family
  • Support desk of international travel insurance company
    Among other relevant contacts.

Address at travel destination

Japanese citizens are encouraged to register their overseas travel information (name, destination country and region, address and contact at destination, etc.) to the local embassy/consulate via an online system if they are traveling abroad, regardless of the travel period. If there is an emergency situation, the Ministry of Foreign Affairs (MOFA) will send e-mails to the registered nationals in the area.

Please have in mind that this service by Japan MOFA is only available for Japanese nationals. But similar services may be available for your countries. Please check with the Ministry of Foreign Affairs of your home country.

At the travel destination

Avoid unsafe situations at all costs and stay alert to surrounding environment. Do not carry valuables or large amounts of cash with you; avoid going out too late at night or too early in the morning; avoid walking alone; do not trust strangers easily; and do not take rash behaviors (especially related to drinking and driving); etc. Always have in mind that you are in a completely different environment from Japan.

Safety check pages around the world

Ministry of Foreign Affairs, Overseas Safety Information (Japanese only)
Japanese Embassies, Consulates and Permanent Missions
Ministry of Foreign Affairs, Consular Services Center (Japanese only)
Ministry of Foreign Affairs, Medical situation in the world (Japanese only)
FOR Traveler's Health (FORTH) homepage, country/region based information
UK Government international travel advice (English)
US State Department (English)
French Government travel advice (French)

Lecture files from the Ministry of Foreign Affairs’ Senior Coordinator for Protection of Japanese Nationals Overseas (July 20, 2016) and Japan IR&C Corp’s “Risk Management during Travel Abroad” Seminar files(July 5th, 2016)
⇒Please log-in to the moodle@TUAT system, and “register to the class” to access the files (Japanese only)